Carnegie Corporation of New York has an exciting growth opportunity for an individual who is passionate about immigration, immigrant integration and voting reforms, and thrives in a creative, team-oriented, and problem-solving environment.

The ideal candidate for this position is someone who is proactive, has high initiative, is creative, energetic, well organized, and able to multi-task, prioritize, learn quickly, and has job experience and/or exposure to the immigration and/or voting reform sectors.  The Program Assistant will provide both programmatic and administrative support to the Director and should have some knowledge in the immigration and/or democracy reforms areas.  (See website for more information on Democracy Program).

Responsibilities:

On the program side, the Program Assistant will work closely with the Director on all substantive areas of the work and will be deeply engaged with the Director in all aspects of grantmaking.  The Program Assistant will have opportunities to take initiative in research areas and will help inform grantmaking.  The Program Assistant will work with best-in-class organizations, grantees, and professionals.  Responsibilities of the Program Assistant include:  Reading incoming grant proposals and making preliminary assessments of their quality; Researching potential grantees and preparing summary reports; Reviewing and editing internal write-ups of proposals; Participating in programmatic meetings; Corresponding with grantees and potential grantees in collaboration with Director; Managing grantee check-ins and follow-up to ensure successful execution of grant commitments.

On the administrative side, the Assistant will be responsible for providing administrative support to the Director and Program Analyst, including:  Preparing and processing grant materials (e.g. tracking deadlines; communicating with prospective grantees; and photocopying and distributing grant-related materials);  Organizing and scheduling meetings; Reviewing incoming mail from grantees or prospective grantees and making preliminary decisions as to appropriate action in consultation with Director or Program Analyst; Drafting correspondence; Organizing and maintaining paper and electronic files.

Qualifications:

Undergraduate degree required.   Interest in pursuing graduate degree. Minimum of 2-3 years of prior work experience in a nonprofit, either in immigrant integration or voting reform. Subject matter proficiency, strong writing, editing and communication skills are required.  Ability to create work product that is clear, concise, accurate, and well organized.  Motivated self-starter, able to anticipate needs, and take appropriate action.  Excellent critical-thinking skills with an ability to utilize them with discretion and tact.  Professional.  Committed to teamwork and collaboration.  Interested in taking initiative and working independently.  Able to prioritize and complete multiple tasks in a skillful and timely fashion.  Detail-oriented.  Willing to manage scheduling and prepare and process grant materials.  Interested in growing professionally. Committed to the broader mission of the Corporation.  Technically proficient with strong working knowledge of Word, PowerPoint, and Excel, among other programs.

If you are interested in applying for this job, please e-mail your cover letter, resume, and brief writing sample to hr@carnegie.org.  No phone calls, please

Carnegie Corporation of New York is an Equal Opportunity Employer.