Carnegie Corporation of New York has an exciting growth opportunity for an individual who is passionate about education reform and thrives in a creative, team-oriented, and problem-solving environment.
The ideal candidate for this position is someone who is proactive, has high initiative, is creative, energetic, well organized, and able to multi-task, prioritize, and learn quickly. The Program Assistant will provide both programmatic and administrative support to the Program Director in the Leadership and Teaching to Advance Learning program area.
Leadership and Teaching to Advance learning pursues four major goals:
- Improving systems for preparing, recruiting, and developing teachers and education leaders to serve the needs of diverse learners
- Promoting alignment in human capital policies and practices at every level of education, from state- and district-level systems through the classroom
- Enhancing professional learning for teachers and leaders, including strategic use of emerging technologies
- Developing and implementing high-quality instructional materials, resources, and tools for teachers and leaders that align with the goal of equity and the vision of rigorous standards
On the program side: the Program Assistant will work closely with the Program Director on all substantive areas of the work and will be deeply engaged with the Program Director in creative and strategic thinking. The Program Assistant will have opportunities to take initiative in research areas and will help inform grant-making direction. The Program Assistant will work with best-in-class organizations, grantees, and professionals. Responsibilities of the Program Assistant include:
- Conducting background research on prospective grantees and their capabilities
- Reviewing and assessing grant proposals and external reviews from experts in the field
- Composing confidential staff evaluations of proposed projects to be presented to the Board
- Utilizing project management software to monitor active grants, timelines, and potential grant renewals
- Maintaining appropriate communication with grantees involving progress updates, reports, and requests for grant modifications
- Researching, reading, and discussing suggested articles and book chapters related to funding areas
- Reading incoming grant proposals and making preliminary assessments of quality
- Reviewing and editing internal write-ups of proposals
- Completing review of other funders with similar funding strategies and grantees
- Developing matrix of funding priorities, grantees, and funders
- Participating in programmatic meetings
On the administrative side: the Program Assistant will be responsible for providing administrative support to the Program Director, including:
- Maintaining and updating Program Director’s calendar and coordinating meetings, travel arrangements, and expense reports
- Monitoring letters of interest and completing end of grant summaries
- Providing grantees and prospective grantees with deadlines and feedback on proposals and reports
- Monitor workflow of grantees in Grants Management system (FLUXX)
- Maintaining budget plan for fiscal year and program schematic for all active and prospective grantees
- Drafting correspondence
- Monitoring all incoming mail and making preliminary decisions as to appropriate action
- Organizing and maintaining paper and electronic files
Undergraduate degree required. Graduate degree in a related field preferred or commensurate work experience. At least two years of full-time prior work experience in either an education, human capital, research, writing, or high-level administrative position. Strong writing, editing and communication skills. Work product that is clear, concise, accurate, and well organized. Motivated self-starter, able to anticipate needs and take appropriate action. Excellent critical-thinking skills with an ability to utilize them with discretion and tact. Professional. Committed to teamwork and collaboration. Interested in taking initiative and working independently. Able to prioritize and complete multiple tasks in a skillful and timely fashion. Detail-oriented. Willing to manage scheduling and prepare and process grant materials. Interested in growing professionally. Committed to urban education reform and the broader mission of the Corporation. Technically proficient with strong working knowledge of Word, PowerPoint, Project, and Excel, among other programs.
If you are interested in applying for this job, please email your cover letter, resume, and brief writing sample as one document to firstname.lastname@example.org. Only qualified applicants will be contacted. No phone calls, please.
Carnegie Corporation of New York is an equal opportunity employer committed to diversifying its workforce and is firmly committed to complying with all federal, state, and local equal employment opportunity (“EEOC”) laws. Carnegie Corporation of New York strictly prohibits discrimination against any employee or applicant for employment because of the individual’s race, creed, color, sex, religion, national origin, age, sexual orientation, height and weight, disability, and any other characteristic protected by law.