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About
Carnegie Corporation
Employment
Opportunities
Carnegie
Corporation of New York
Administrative/Research Assistant
Scholars Program
Carnegie
Corporation of New York is a philanthropic foundation established
by Andrew Carnegie in 1911 for “the advancement and diffusion
of knowledge and understanding.” For over 95 years the Corporation
has carried out Carnegie’s vision of philanthropy by building
on his two major concerns; international peace and advancing education
and knowledge. As a grantmaking foundation, the Corporation will
invest more than $100 million this year in nonprofits to fulfill
Mr. Carnegie’s mission “to do real and permanent good
in the world.” The Corporation’s capital fund, originally
donated at a value of $135 million, had a market value of $3.0 billion
on September 30, 2007.
The
Corporation seeks to hire an Administrative/Research Assistant who
will provide research, program and administrative support to the
Program Director, Carnegie Scholars Program
Administrative:
1.
Review incoming mail from internal and external sources and take
appropriate action.
2. Answer telephone, take messages, and refer
calls, including inquiries about the Scholars Program.
3. Schedule appointments; track deadlines.
4. Organize and maintain files, including databases
for Scholars, nominees, finalists and nominators. Maintain contact
database. Maintain and update files on scholars’ accomplishments.
Update website as needed.
5. Type and distribute correspondence and grant-related
documents written by supervisor including letters to nominators,
nominees, finalists, Scholars and reviewers; draft correspondence
for supervisor’s signature, including turndown letters;
write and sign correspondence as appropriate.
6. Prepare and assemble reports; handle grants
management reporting of interim and final narrative and financial
reports for scholars and any other grantees in the program. Assist
in the assembling of Power Point presentations and papers for
publication such as keeping track of footnotes and references.
7. Make supervisor’s travel arrangements;
prepare itineraries, process expense reports.
8. Coordinate and oversee Scholars and other
meetings, including invitations, RSVPs, participant and speaker
travel arrangements, participant expense reimbursements; thank-you
letters.
9. Monitor status of nominee proposals, circulate
proposals for internal and external review, and assemble notebooks
for internal and external reviewers.
10. Prepare and process grant dockets for the
Scholars Program and cross-program initiatives.
11. Prepare and track program grantmaking and
administrative budgets.
12. Perform miscellaneous duties as required.
Program:
1.
To assist the Program Director in researching and preparing material
to determine new themes for program: review literature, websites,
and related fellowship programs and identify potential new nominators
and external advisors
2. To update the accomplishments for all Scholars
(144)—contact all Scholars by email and telephone to update
impact material (publications, tenure, promotions, awards and
field)
3. To read and make comments on prospectuses
(approx. 170) and final proposals (65)
4. To consolidate all the nominator and nominee
databases so they can be used for planning and evaluation
5. To work with Public Affairs on enhancing the
Scholars Program website.
6. To participate in Scholars Program and National
Program discussions
7. To prepare reports of Scholars Program activities,
as appropriate
Research:
1.
To assist the Program Director in archival research on the history
of the Corporation and related events and prepare briefing notes
2. To assist in the organization, conduct, and
archiving of interviews on issues related to the Corporation’s
history
Qualifications:
Excellent organizational, interpersonal and critical-thinking skills;
superior written, editorial, and oral communication skills; discretion;
initiative; flexibility; judgment. Ability to multi-task, prioritize
and meet deadlines. Must be detail oriented, with special attention
to accuracy and proofreading. Willing to manage scheduling and prepare
and process grant materials. Excellent computer skills including
MS Word, Excel, Power Point, Endnotes and Outlook. Committed to
mission of Corporation as embodied in Scholars Program and research
activities. Undergraduate degree and minimum three years administrative/research
experience.
Compensation:
Salary range mid-point $54,000. Compensation commensurate with experience.
Excellent benefits, including five weeks vacation, eleven paid holidays,
comprehensive, low-cost medical and dental, 15% of total salary
in retirement annuity, generous tuition reimbursement.
To
apply:
Candidates should submit a cover letter, résumé, at
least two professional references by May 30, 2008 to:
Email: hr@carnegie.org
Carnegie
Corporation of New York is an equal opportunity employer.
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